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The best way to get MRR and churn out of Exact Online

If you invoice subscriptions from Exact Online, there are five routes to figures such as MRR, churn and NRR. None of them is always the best. This overview shows which route fits which situation. Your subscriptions sit in Exact Online Subscription Management (€60 per month), which is the starting point for every route, RecurBoard included.

Short answer

Below a hundred subscriptions a spreadsheet is often enough. If you want to combine subscription figures with other sources and have a team that builds and maintains the model, Power BI can work. If you bill through Stripe or Chargebee, ChartMogul or Baremetrics fit. If you invoice from Exact Online and want the KPIs without building anything, RecurBoard is made for that.

Five options at a glance

Five ways to get MRR out of Exact Online
AspectExcelExact Online Subscription ManagementPower BIChartMogul / BaremetricsRecurBoard
MRR, churn, NRR and cohortsBuild it yourselfExpected MRR and cancellation reasonsBuild it yourself or use a templateExtensiveStandard, with NRR, MRR bridge and cohorts
Connection to Exact OnlineManual exportBuilt inVia a connectorNot standardDirect, read-only
Time to first MRRHours per monthN/AWeeksDepends on the importAbout five minutes
MaintenanceEvery monthNoneOngoing, by youImport integrationNone
Cost per monthYour own hours€60 for the moduleAbout €12 per user plus buildingFrom $75 (Baremetrics)Free, or from €50, on top of the module
Best choice ifYou have fewer than 100 subscriptionsExpected MRR and cancellation reasons are enoughYou combine several sources and have a BI teamYou bill through Stripe or ChargebeeYou invoice from Exact Online

Each option in detail

RecurBoard and ExcelMRR, churn and NRR from Exact Online: build it yourself in Excel or have it calculated? A fair comparison of time, reliability and cost.Read the comparisonRecurBoard and Power BIPower BI or RecurBoard for MRR, churn and NRR from Exact Online? What building it yourself really takes, what maintenance costs and which fits when.Read the comparisonRecurBoard and ChartMogul and BaremetricsChartMogul and Baremetrics don't connect to Exact Online out of the box. What you have to do instead, what it costs and when RecurBoard fits better.Read the comparisonExact Online, Stripe or ChargebeeExact Online Subscription Management, Stripe Billing or Chargebee? Cost, payments, accounting and reporting side by side, with a worked example.Read the comparison

Frequently asked questions

What is the best tool for MRR and churn from Exact Online?

It depends on your situation. Below a hundred subscriptions a spreadsheet is often enough. Power BI fits if you want to combine several data sources and someone maintains the model. RecurBoard is made for companies that invoice from Exact Online and want to see their subscription KPIs without building anything.

Can I combine subscription figures from several entities?

With RecurBoard you can: consolidation (€25 per month) merges your Exact Online administrations, for your subscription KPIs as well as your P&L, balance sheet and cash flow. In Excel or Power BI you build that merge yourself.

Can I ask an AI assistant about my subscription figures?

Yes. With RecurBoard's MCP connector (from €25 per month) you ask questions about your subscription KPIs, your P&L, balance sheet and cash flow and all underlying data from Exact Online in Claude, ChatGPT or Copilot, read-only and with your own rights. ChartMogul and Baremetrics also offer an MCP server, but only for subscription data and not from Exact Online. Copilot in Power BI needs paid Fabric capacity.

Can Exact Online calculate MRR and churn itself?

Partly. According to Exact, the Subscription Management module shows expected MRR, growth of your subscriptions and cancellation reasons. Exact doesn't mention metrics such as NRR, GRR, an MRR bridge with new, expansion, contraction and churn, or cohort analysis. RecurBoard calculates those from the same administration.

What are the alternatives to RecurBoard?

For subscription KPIs from Exact Online, the main alternatives are a spreadsheet on exports, the reports in Exact Online Subscription Management itself, Power BI with an Exact Online connector or template (for example from Power BI Connector or KPI Solutions), and a data pipeline into a BI tool. ChartMogul and Baremetrics are strong alternatives if you bill through Stripe or Chargebee, but they have no standard Exact Online integration. RecurBoard is built for companies that invoice from Exact Online Subscription Management and want MRR, churn, NRR and cohorts without building anything.

Information about other products checked on . Prices excl. VAT; dollar prices as stated by the vendor. Spotted something that is out of date? Let us know.

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